Companies rely on content. They rely on information. As a matter of fact, information is the lifeblood of an organization. All the secrets, strategies, goals, processes, financial information, and data of an organization are held in documents. That is why ECM document management is vital. This involves a number of elements. Of course, there is the capture element. Indexing should also happen.
Over the years, people have defined ECM in different ways. The first definition was in late 2005. It defined it as a technology used to capture, store, manage, deliver, and preserve content and documents related to the business. The definition of 2008 said that ECM is more than just a technology. It also includes strategies, methods, and tools.
First and foremost, ECM will start with the capturing process. Files are available in different formats. On one hand, there are electronic files. On the other hand, there are paper and scanned files. There is the need to find the best way to capture information from a particular medium. It is highly advisable for electronic files to have metadata.
There will be the need to extract information from documents that have been scanned. That can be done by using a number of technologies. One of them is optical character recognition technology. This will convert images into alpha numeric characters. Handprint character recognition and intelligent character recognition are the other technologies in the field of capturing scanned documents of a company.
Capturing information is not the end of the road. There is a lot that will still need to be done in relation to ECM. The next logical step will simply be the aggregation step. This is a process of unifying the data from the various sources. There will also be an element of manual or automatic indexing.
Finally, document management will take place. This will be done in a number of steps. There will be a step that will involve web content management. Any organization has web portals. These are loaded with a good deal of information that requires managing. Another step will be the collaboration aspect. This will make it very easy to share documents.
The power of information must never be underestimated at any moment in time. The world runs on information. That is why the World Wide Web is sometimes called the information superhighway. Organizations also run on information. The different pieces of information are usually stored in documents. These need to be managed in a secure manner so that to prevent leakages.
Over the years, people have defined ECM in different ways. The first definition was in late 2005. It defined it as a technology used to capture, store, manage, deliver, and preserve content and documents related to the business. The definition of 2008 said that ECM is more than just a technology. It also includes strategies, methods, and tools.
First and foremost, ECM will start with the capturing process. Files are available in different formats. On one hand, there are electronic files. On the other hand, there are paper and scanned files. There is the need to find the best way to capture information from a particular medium. It is highly advisable for electronic files to have metadata.
There will be the need to extract information from documents that have been scanned. That can be done by using a number of technologies. One of them is optical character recognition technology. This will convert images into alpha numeric characters. Handprint character recognition and intelligent character recognition are the other technologies in the field of capturing scanned documents of a company.
Capturing information is not the end of the road. There is a lot that will still need to be done in relation to ECM. The next logical step will simply be the aggregation step. This is a process of unifying the data from the various sources. There will also be an element of manual or automatic indexing.
Finally, document management will take place. This will be done in a number of steps. There will be a step that will involve web content management. Any organization has web portals. These are loaded with a good deal of information that requires managing. Another step will be the collaboration aspect. This will make it very easy to share documents.
The power of information must never be underestimated at any moment in time. The world runs on information. That is why the World Wide Web is sometimes called the information superhighway. Organizations also run on information. The different pieces of information are usually stored in documents. These need to be managed in a secure manner so that to prevent leakages.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about Healthcare Records Scanning Service he suggests you visit his friend's to learn more.
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