What Are The Responsibilities Of A Small Business Bookkeeper

By Ryan Burns


Not everyone is cut out for college. A lot of high school graduates decide to go to technical schools or take some courses at a community college. In small towns and rural areas especially there are good jobs available for those who decide they prefer a quieter life. If you're looking for a decent job in a rural community, and you enjoy working with numbers, you might consider becoming a small business bookkeeper.

Bookkeepers play important roles in businesses that are not large enough to warrant having an accountant on staff full time. This is a job that doesn't require an advanced degree. What exactly you do for the company usually depends on the products or services provided and how many employees the company has. Certified public accountants may only be called on to handle yearly tax returns of a company.

Bookkeepers are responsible for accounts receivable and accounts payable. This involves the employee inputting monthly invoices in a computer system and then issuing the checks to pay the invoiced amounts. Bookkeepers also bill customers for the services or products the company sells. She creates company invoices and mails them out. It is often the responsibility of bookkeepers to call customers who have delinquent accounts and arrange payment.

Most of the time bookkeepers handle payroll. They may process paychecks inhouse or send the information to an outside firm that cuts the checks. Bookkeepers are usually responsible for handling payments to commissioned salespeople, collecting time cards of hourly employees, and monitoring the payments of salaried staff. They also process expense reports for reimbursement and handle any wage garnishments.

The daily banking business is handled by bookkeepers. They make all the deposits and enter them into the company's accounting software program. If the company accepts payment by credit card, bookkeepers have to reconcile and monitor those accounts. They send, receive, and post wire transfers. The monthly bank statement reconciliation is the responsibility of bookkeepers. If any of the accounts show discrepancies, this employee must figure out what the problem is and make any corrections necessary to balance them.

The monthly and quarterly tax returns that must be filed are usually the responsibility of bookkeepers. These employees also handle payroll and unemployment taxes. They must fill out and send in all the required forms and payments that go along with the returns. Sometimes companies trust the annual corporate returns to their bookkeepers. It is more customary however for a CPA to be called in to handle annual returns.

Bookkeepers are expected to run reports for their employers that show monthly cash flow. They print out and send workers compensation and pension reports to the various state and federal government entities that require them. If the business they work for is audited, it is the bookkeeper's responsibility to work with the auditors, supplying all the reports and other information necessary for them to complete their work.

The Bureau of Labor Statistics reports that bookkeepers make, on average, a little more than $38,000 annually. In certain regions of the country, the annual wage runs around $30,000. The maximum salary level in the country is around $50,000 a year.




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