Healthcare institutions have files under their database that contains information regarding their patients. Administrative and management information are also stored in there. These are all confidential and should be protected against malicious intents. They should also comply with the HIPAA management solutions regulated to them.
Health Insurance Portability and Accountability Act is a federal law created in 1996. Its primary purpose is to protect the confidentiality of healthcare information, simplifying administration, keep records of healthcare insurance, and secure electronic records. It also gives patient the rights as to who can look into their medical records.
A document management system is the software they need to comply with the law. This is installed in their system mainframe to help store, track, record, and manage pertinent information. It can handle large volumes and can help organize files. The system allows easy retrieval of searched information because it is a document repository.
There are however additional features that the law would like them to have. At the top of that list is the user authentication. They need to be authorized people in order to access private information. In relation, the system has to be strong and secure to prevent any unauthorized access from happening. The law suggests a multi factor authentication. Here, a security code will be temporarily given aside from their passwords. This minimizes the chances of cyber attacks.
Electronic security systems are to be installed such as firewalls and cyber security tools. These have operating systems which has pre installed software for anti spyware and anti virus. Malicious hands should be kept from getting their sensitive information regarding patient and administration. System updates are needed to ensure maximum security, as well as having comprehensive data protection against new details on cyber attacks.
Information should be arranged and grouped according to their sensitivity and importance. Benign and common information does not need security locks and encryption that much unlike others. Each confidential data are to be assigned a security level. This ensures that only authorized people can access a certain level in the system.
Encryption means translating and encoding information that only authorized people can access and read. The cryptographic algorithm translates the plain text into a jumble of numbers and letters that is impossible to read by those unauthorized. It would be better if they can get a systems software with a higher bit of encryption to increase impossibility of breach.
The law requires transparency and honesty in their records. The system has an audit trail embedded on it so they can see which people have read this certain information. The system administrator can also modify the security level of the information and the people who can access it.
Unforeseen events may happen so to prepare, they should have backups to recover their files. These events may either be software problems, natural calamities, and cyber attacks. There is an off site center where their provider keeps their backups. It is part of their compliance to the act. Their provider has a set of backups in case failures in their systems occur.
Health Insurance Portability and Accountability Act is a federal law created in 1996. Its primary purpose is to protect the confidentiality of healthcare information, simplifying administration, keep records of healthcare insurance, and secure electronic records. It also gives patient the rights as to who can look into their medical records.
A document management system is the software they need to comply with the law. This is installed in their system mainframe to help store, track, record, and manage pertinent information. It can handle large volumes and can help organize files. The system allows easy retrieval of searched information because it is a document repository.
There are however additional features that the law would like them to have. At the top of that list is the user authentication. They need to be authorized people in order to access private information. In relation, the system has to be strong and secure to prevent any unauthorized access from happening. The law suggests a multi factor authentication. Here, a security code will be temporarily given aside from their passwords. This minimizes the chances of cyber attacks.
Electronic security systems are to be installed such as firewalls and cyber security tools. These have operating systems which has pre installed software for anti spyware and anti virus. Malicious hands should be kept from getting their sensitive information regarding patient and administration. System updates are needed to ensure maximum security, as well as having comprehensive data protection against new details on cyber attacks.
Information should be arranged and grouped according to their sensitivity and importance. Benign and common information does not need security locks and encryption that much unlike others. Each confidential data are to be assigned a security level. This ensures that only authorized people can access a certain level in the system.
Encryption means translating and encoding information that only authorized people can access and read. The cryptographic algorithm translates the plain text into a jumble of numbers and letters that is impossible to read by those unauthorized. It would be better if they can get a systems software with a higher bit of encryption to increase impossibility of breach.
The law requires transparency and honesty in their records. The system has an audit trail embedded on it so they can see which people have read this certain information. The system administrator can also modify the security level of the information and the people who can access it.
Unforeseen events may happen so to prepare, they should have backups to recover their files. These events may either be software problems, natural calamities, and cyber attacks. There is an off site center where their provider keeps their backups. It is part of their compliance to the act. Their provider has a set of backups in case failures in their systems occur.
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